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Negotiating Department Coordinator
posted on September 14, 2022 13:00

CLASSIFICATION: Negotiating Department Coordinator


HIRING DIRECTOR: Mark R. Myers, Director of Pilot Negotiations and Contract Administration


  • Associate’s degree or higher.
  • Excellent listening, writing, and verbal communication skills.
  • Ability to type 65 words per minute and accurately take notes during meetings involving many people.
  • Experience with Microsoft software programs, including Word, Excel, Outlook, PowerPoint.
  • Strong organizational and administrative support skills.
  • Ability to maintain a professional demeanor during crucial meetings and negotiating sessions.
  • Ability to manage large number of documents and develop document version control tracking systems.
  • Knowledge of document management and retrieval systems with demonstrated experience with SharePoint and ability to work as a SharePoint specialist; experience with Knowledge Management platforms a plus.
  • Experience working in legal, airline, or negotiating environments or in the labor field preferred
  • Ability to work flexible or extended hours depending on meeting schedules and work requirements.
  • Court-reporting or short-hand experience a plus.


  • Provide administrative and logistical support to the Negotiating Director, Negotiating Department, and associated committees; support coordination of department and committee activities and work.
  • Serve as administrative assistant to the Negotiating Director.
  • Act as the primary note taker at and during bargaining sessions and other meetings, including but not limited to internal APA meetings and meetings with American Airlines.
  • Summarize, create, and categorize negotiating notes. Track, log, and preserve negotiating notes, APA and AA negotiating proposals and developing contract language, and create and control a document version plan.
  • Serve as a SharePoint or other KM platform specialist organizing large volumes of information and documents. Arrange, store, and retrieve negotiating documents and ensure documents are accessible to the Negotiating Committee and Negotiating Department staff.
  • Maintain a collective bargaining agreement (CBA) master document folder and update the folder as necessary with letters of agreement, settlements, and other documents which affect the CBA.
  • Coordinate with the APA IT Department related to guidelines and support for handling and managing documents and to ensure proper storage and preservation of documents.
  • Work professionally and closely with the Negotiating Director and staff, Negotiating Committee, as well as other APA committees and staff, and professionally interact with American Airlines personnel and representatives.
  • Knowledge of and ability to use legal databases and search engines and summarize information.
  • Perform other duties as directed by the Director of Pilot Negotiations and Contract Administration.

HOW TO APPLY: Send your cover letter and resume to Mark R. Myers: mmyers@alliedpilots.org.

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About APA:

APA is a unique place to work.  We are the union representing the 15,000 pilots of American Airlines.

In accordance with the collective bargaining agreement between APA and the Allied Pilots Staff Employees Association, job openings covered by that agreement are posted for internal candidates first before being advertised externally.

APA Benefits:

401(k) Plan: APA deposits an amount equal to 10 percent of an employee’s gross pay every two weeks with each paycheck. In addition, if an employee contributes, APA will match up to 5 percent of the employee’s contributions.

Comprehensive medical benefits.

Two weeks’ vacation and two weeks’ personal time.

Business casual attire, with jeans every Friday.

The Allied Pilots Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.