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Negotiating Department Coordinator
posted on July 29, 2021 10:06

CLASSIFICATION: Negotiating Department Coordinator


HIRING DIRECTOR: Mark R. Myers, Director of Pilot Negotiations and Contract Administration


  • Associates degree or higher.
  • Excellent listening, written, and verbal communication skills.
  • Ability to take accurate and detailed notes, using a laptop, during meetings involving multiple people.
  • Excellent proofreading skills and ability to recognize and make needed edits.
  • Ability to manage and organize large volume of documents and ensure document version control.
  • Ability to maintain a professional demeanor during crucial meetings and negotiating sessions.
  • Ability to work flexible or extended hours depending on meeting schedules and work requirements.
  • Ability to type 75 words per minute; court-reporting or short-hand experience a plus.
  • Experience with Microsoft software programs, including Word, Excel, Outlook, PowerPoint.
  • Experience with Knowledge Management and managing content on KM platforms.
  • Knowledge of document management and retrieval systems with demonstrated experience with SharePoint and ability to work as a SharePoint specialist preferred.
  • Experience working in legal, airline, or negotiating environments or in the labor field preferred


  • Provide administrative and logistical support to the Negotiating Director, Negotiating Department, and associated committees, support coordination of department and committee activities and work. 
  • Act as the primary note taker at and during bargaining sessions and other meetings, including but not limited to internal APA meetings and meetings with American Airlines.
  • Serve as administrative assistant to the Negotiating Director.
  • Summarize, create, and categorize negotiating notes.  Track, log, and preserve negotiating notes, APA and AA negotiating proposals and developing contract language, and create and control a document version plan.
  • Maintain a collective bargaining agreement (CBA) master document folder and update the folder as necessary with letters of agreement, settlements, and other documents which affect the CBA.
  • Work professionally and closely with the Negotiating Director and staff, Negotiating Committee, as well as other APA committees and staff, and professionally interact with American Airlines personnel and representatives.
  • Coordinate with the APA IT Department related to guidelines and support for handling and managing documents and to ensure proper storage and preservation of documents.
  • Serve as a SharePoint or other KM platform specialist organizing large volumes of information and documents.  Arrange, store, and retrieve negotiating documents and ensure documents are accessible to the Negotiating Committee and negotiating department staff.
  • Expected to develop knowledge of and ability to use legal databases and search engines.
  • Perform other duties as assigned.

HOW TO APPLY: Send your cover letter and resume to Mark R. Myers via Director of Pilot Negotiations and Contract Administration Email.

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About APA:

APA is a unique place to work.  We are the union representing the 15,000 pilots of American Airlines.

In accordance with the collective bargaining agreement between APA and the Allied Pilots Staff Employees Association, job openings covered by that agreement are posted for internal candidates first before being advertised externally.

APA Benefits:

401(k) Plan: APA deposits an amount equal to 10 percent of an employee’s gross pay every two weeks with each paycheck. In addition, if an employee contributes, APA will match up to 5 percent of the employee’s contributions.

Comprehensive medical benefits.

Two weeks’ vacation and two weeks’ personal time.

Business casual attire, with jeans every Friday.

The Allied Pilots Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.