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STSAP Sr. Administrative Assistant
posted on August 19, 2019 12:00


Posting Notice: 2019-19
Job Classification: STSAP Sr. Administrative Assistant
Immediate Supervisor: Manager of STSAP
Hiring Director: Director of STSAP
(Non-Exempt: APSEA)


  • Superior organizational, writing and editing skills
  • Excellent telephone skills
  • Keyboarding 55 wpm and basic telephone technology
  • Advanced skills in Word, working knowledge of Excel, PowerPoint, Access, Outlook and Adobe Acrobat
  • Minimum of a high school diploma; Associates/bachelor's degree preferred
  • Ability to work independently and multi-task projects with varying priorities and deadlines
  • Ability to handle sensitive documents and maintain confidentiality
  • Grammar skills - expert level


  • Supports the Safety, Training, Security, Aeromedical and Professional Standards (STSAP) Department in all administrative aspects including: answering and directing incoming telephone calls, typing, proofing, and editing documents; ordering departmental supplies; drafting and editing correspondence and email
  • Coordinates leave requests for appropriate committee members
  • Coordinates travel requests, lodging, and conference registrations for committee members
  • Manages the STSAP filing including all incoming correspondence; forwarding correspondence to the various committees and appropriate staff; compile, update, archive, and maintain various committee correspondence and other documents
  • Facilitates communication between APA headquarters, AA, NTSB and the FAA for committee members working from remote locations
  • Ensures effective communication between Director of Safety, Training, Security, Aeromedical, and Professional Standards and the FAA; maintain all FAA-related case files; calendars and tracks all departmental deadlines
  • Manage committee hotline schedules and phone databases
  • Prepares authorization for expenditures (AFE) by compiling information and acquiring committee/department approval
  • Assists in coordination of committee meetings and other activities including teleconferences, making notebooks for various projects, and/or collecting materials or preparing presentations
  • Schedules appointments for STSAP Pilot Assistance Manager
  • Serves as backup assistance for the DPASC and LTD Coordinator as needed
  • Participates in special projects as assigned by the manager relating to committee objectives
  • Participates in APA receptionist relief rotation

To apply, please submit your resume and/or letter of interest to Lauren Schaibly.

This posting announcement is made in accordance with Section 4.5(a) of the Collective Bargaining Agreement between the Allied Pilots Association and the Allied Pilots Staff Employees Association.

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About APA:

APA is a unique place to work.  We are the union representing the 15,000 pilots of American Airlines.

In accordance with the collective bargaining agreement between APA and the Allied Pilots Staff Employees Association, job openings covered by that agreement are posted for internal candidates first before being advertised externally.

APA Benefits:

401(k) Plan: APA deposits an amount equal to 10 percent of an employee’s gross pay every two weeks with each paycheck. In addition, if an employee contributes, APA will match up to 5 percent of the employee’s contributions.

Comprehensive medical benefits.

Two weeks’ vacation and two weeks’ personal time.

Business casual attire, with jeans every Friday.

The Allied Pilots Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.